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February 16, 2019

1/24/2019 4:23:00 PM
Shafer City Council to examine Joint Powers agreement, clean-up days

Shafer City Council met for a regular meeting January 15.  All members were present with the exception of City Finance Specialist Richard Hill.  
In open hearing to the public, resident Jeff Behnke told the council he would like to serve on the EDA, Parks Committee and the Events Committees, all of which have open spots.  Council member Patty Mattson made a motion to appoint Behnke to the open positions which passed unanimously.
In new business, the council discussed 2019 clean up days.  The council discussed the possibility of reducing to a one day a year clean-up.  The council then agreed to try an August date and discuss afterwards.  
Next, the council passed a resolution accepting donations for Shafer Days from Shafer/Franconia Fire Relief Association in the amount of $13,600 and $4,490.63 from charitable gambling.

The council then discussed the finance committee report which was looking at ways the city can possibly save money in the future.  The first idea is to cut the city news-
letter from being mailed out and post it online on the city's website.  Council member Brad Swenson made a motion to eliminate the mailing of the newsletter while keeping hard copies available at city hall for residents to take with them if they choose. The motion passed unanimously.

The next cost cutting measure discussed was to have the city attorney James Monge attend only the meetings he would be needed at.  The motion made by council member Nick Brehm passed 4-1 with Swenson opposing.

The council then discussed shutting City Hall down at noon on Fridays.  It was noted that during water shut-off days, City Hall would remain open regular hours.  The council passed a motion to close at noon on Fridays except on special instances by a vote of 5-0.

The council then discussed the reduction of city staff.  Talk was of eliminating the part-time position office help and using that funding for a part-time public works department employee.  The discussion was tabled for future discussion.

The agreement for the Joint Powers Fire Association was next.  Due to the significant change of budgetary requirements placed on the city, the council was recommended to wait to sign the agreement until it is provided with a three year history on market values for Shafer and Franconia, population of both area, fire call reports, coverage areas well defined, and a formula that is used to determine the share of expenses.  A motion to have the city attorney request these items from the Joint Powers Board passed 5-0.

In the engineer's report, city engineer Lucas Jones said the city had received quotes from two contractors for the spring sealcoating. Fahrner has done work in the city before and came in with the lowest bid of $75,281.  Council member Swenson made a motion to accept Fahrner's bid which passed unanimously.

In the public works report, maintenance supervisor Dan Cooper told the council the city could save $30 a month by switching from Verizon to T-Mobile.  

In the clerk's report, City Clerk Joan Ciesler told the council Jack Kramer has begun his code enforcement around the city.  To date he has written 13 violation letters mostly for parking and storage violations.

The council adjourned at 7:55 p.m.

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