|3/27/2020 12:29:00 PM|
Shafer City Council gets good audit news, future meetings on-hold
Shafer City Council met March 17 for a regular meeting. All members were in attendance with attorney James Monge and engineer Lucas Jones absent.
The council opened the meeting with Dennis Oberloh from Oberloh and Associates. Oberloh is the auditor the city uses for annual audits. Oberloh told the council the report included an adverse opinion on accounting principles. The reason Oberloh told the council was due to gap statements. Oberloh quickly pointed out that the city’s cash reserves are very sound. Oberloh told the council they like to see a city’s reserves above 50 percent of a city’s yearly expenses. Shafer currently sits at 92.9 percent in reserves. Mayor Paula Hanson said ideally the council would like to be at 100 percent but 92.9 is still good. The fund balance is $610,323.
Oberloh pointed out the city does have internal control concerns that have been noted. The small number of employees automatically trips a concerned flag in audits. When asked what the city could do to fix these flags or notices Oberloh said hire nine more employees. He added that he knew that wasn’t an option and the flags had to be noted nonetheless. The major issue is the city has one employee (city clerk) writing checks and doing deposits.
Oberloh then discussed financials such as the general fund. Shafer had a 6.2 percent increase in revenues in 2019. That increase translates to roughly $38,000 with revenues finishing at $656,000. Revenue from taxes increased four percent to 46 percent of the general fund.
Disbursements increased as well rising from $571,000 to $637,500 in 2019. Oberloh noted the largest difference was in capital outlay by the public works department.
Oberloh told the council the operating income from the water utility fund finished at $61,505, up $40,000 from the prior year. Expenses for the water fund totalled $65,188.
In the sewer utility fund, net income finished at $154,466 with receipts totalling $104,431.
The storm sewer fund remained steady at $8,320.
The council agreed they would like to see a detailed line by line breakdown of the capital outlay disbursements. Oberloh said he would get it to them in a few days.
The council passed the audit and thanked Oberloh for his time and efforts.
The council then opened sealed bids for the lawn mower it had been attempting to sell. The city received four bids, one locally for $5,803, one from North Dakota for $5050, one from South Dakota for $4,500 and finally the winning bid was from Waterloo Iowa for $5,985 by Len Hogerlucht.
The council then passed a motion to accept Hogerlucht’s bid. The motion noted if Hogerlucht is unable to finalize the purchase of the mower then the mower be awarded to Rick Anderson for $5,803.
City clerk Joan Ciesler told the council the city had 64 people turn out for the primary election. Joe Biden received 22 votes, Bernie Sanders 14 and President Trump 25 votes.
Mayor Hanson closed the meeting issuing an executive order calling for the cancellation of all meetings until further notice. No water shut-offs will take place and office protocol will follow the Governor’s office directives.