2/26/2021 2:51:00 PM Shafer City Council okays township road share, discuss park improvements
Shafer City Council met February 16 for a regular meeting. The entire meeting was done virtually. In new business, the council discussed the Shafer Township road maintenance contract. The council was told that Shafer Township has a new grader and labor costs have gone up. The existing hourly rate billed to the city is $125 and hour and the new rate would be $150 per hour. Shafter Township spends an average of 10 to 12 hours a year on shared roads. The council approved the increase unanimously.
The council then learned the Joint Powers Board has requested the Joint Powers Agreement should be split per the retirement fund (PERA) between the City of Shafer and Franconia Township. Shafer would be responsible for one third and the township would be responsible for two thirds of the costs due to the tax capacity. The council were all in agreement on the new wording and city clerk Joan Ciesler told the council that any requests would then have to be approved by both Shafer and the township.
The council then discussed a parks improvement scope and invoice from Gregory Contracting. The parks committee sent the scope and invoice on to the council to look at. Gregory would improve Willow Park nd Buffalo ridge Park. Both parks will get merry-go-rounds as well as wood chips around other structures and Willow Park would get a new play structure. The estimate for work is $47,740. The council thought the quote seemed high and asked for an itemized list of work to be performed. The council also asked public works director Dan Cooper to get more bids for the job.
The council then discussed a letter from a resident asking for her water bill late fee be waived. The resident told the council through a letter they never received a bill and have never paid late in the past. Clerk Ciesler told the council there were 83 late notices mailed out February 8. Ciesler told the council every quarter a few residents say they never got the bill. Clerk Ciesler has been telling people, especially newer residents, that the water bills get sent quarterly and that they should call city hall if they think they have a bill due or are late. They should also check with the Shafer post office to make sure they are on the post office’s route, verify their address, to make sure they get all of their mail.
Ciesler said the council would be setting a precedent and opening the door for all the other people who may make the claim they never got the bill to come to the council and ask to have the late fee waived. The council voted unanimously to not waive the late fee.
In the engineer’s report, city engineer Lucas Jones told the council letters have been sent to Sprint/T-Mobile about the water tower rehab and the relocation of their cell towers.
In the public works report, maintenance director Dan Cooper told the council a hockey team has requested the use of the warming house for their year-end party. Cooper told the council the public works committee approved the use and sent it on to the council. The council approved it unanimously.