February 22, 2024 at 11:24 a.m.

CHISAGO LAKES SCHOOL DISTRICT: January 8 Meeting Minutes


(February 22, 2024)



Chisago Lakes Schools ISD #2144
29678 Karmel Ave., Chisago City, MN 55013
BOARD OF EDUCATION
January 8, 2024 Organizational MEETING MINUTES


Members Present: Lori Berg, Jeff Lindeman, Brenda Carlson, Jennifer Penzenstadler, Josh Soderlund, Sarah Aadland.


Members Absent: None.


Visitors: Jodi Davis, Jeff Norton, Jodi Otte, Jay Junker,


1. The Organizational Board meeting was called to order at 6:00 p.m. and began with the Pledge of Allegiance.


2. Motion by Soderlund, second by Carlson with all in favor of approving the agenda as presented, motion carried.


3. Election of Officers for 2024 commenced with Brenda Carlson nominating Lori Berg as Chairperson with none against, Lori Berg is Chair for 2024.


4. Jeff Lindeman nominated Jennifer Penzenstadler for the Clerk with none against, Jen Penzenstadler is the Clerk for 2024.


5. Joshua Soderlund nominated Brenda Carlson for the Treasurer with none against, Brenda Carlson is the Treasurer for 2024.


6. There were no Open Forum participants.


7. Monthly communications were brief since the meeting had to be held so early in the month. Three (3) student teachers have been placed in the district.


8. Motion by Carlson, second by Penzenstadler with all in favor to approve the items on the consent agenda as presented.


9. Conducting Business for the Annual Organizational Meeting: Motion by Soderlund, second by Berg to approve the board meetings dates for 2024 with the option for change should a conflict arise preventing a quorum, with all in favor dates set as follows:


Monday - January 8, 2024
Thursday - February 15, 2024
Thursday - March 21, 2024
Thursday - April 18, 2024
Thursday - May 16, 2024
Thursday - June 20, 2024
Thursday - July 18, 2024
Thursday - August 15, 2024
Thursday - September 19, 2024
Thursday - October 17, 2024
Thursday - November 14, 2024 - canvass election (11/5 election day)
Thursday - December 19, 2024
Monday - January 6, 2025


10. Motion by Carlson, second by Penzenstadler with all in favor to approve the list of Designated District Depositories as follows: MidWestOne, Chisago City; First Resource Bank, Lindstrom; US Bank, Chisago City; Wells Fargo Bank, Minnesota; Minnesota School District Liquid Asset Fund Plus, Minneapolis; Royal Credit Union, St. Croix Falls, WI; Anchor Bank, St. Croix Falls, WI; Security State Bank of Marine, Bremer Bank and any additional depositories through the year to accommodate the investment portfolio of the school district.


11. Motion by Aadland, second by Carlson with all in favor of appointing Ratwik, Roszak and Maloney Law Firm and Rupp, Squires, Waldspurger and Mace, P.A. as well as other firms as needed when deemed appropriate by the superintendent for 2024.


12. Motion by Lindeman, second by Berg with all in favor of approving the PRESS as the official newspaper for ISD# 2144 for 2024.


13. Motion by Penzenstadler, second by Soderlund with all in favor of approving the IRS mileage reimbursement rate for 2024 of $. 67 per mile.


14. Motion by Soderlund, second by Carlson with all in favor of accepting the board committee placements as presented for 2024 as follows:


Chisago Lakes School Board Committees and Appointments-2024/2025


Appointments:
District Site Representatives:
High School-Josh Sederlund
Middle School-Jeff Lindman
Taylor’s Falls-Sarah Aadland.
Lakeside-Brenda Carlson
Primary/Early Childhood-Jen Penzenstadler
CLEC:Pathways/SOAR-Lori Berg


Committees:
Policy Committee- Josh Soderlund, Sarah Aadland
Finance Committee- Lori Berg, Jeff Lindeman, Brenda Carlson
Insurance Committee- Jeff Lindeman, Jen Penzenstadler
Superintendent’s Council- Lori Berg
CLEM Liaison- Lori Berg
Local 284 Liaison- Jeff Lindeman
Facilities (Arena/LTFM/Capital Projects)- Josh Soderlund, Jen Penzenstadler
Health and Safety-Jeff Lindeman
Transportation- Brenda Carlson, Sarah Aadland
ECMECC/Cable Commission- Josh Soderlund
SEE/Legislative Advocacy- Lori Berg, Jeff Lindeman (*others can join as guests at any time)
District Staff Development- Lori Berg
World’s Best Workforce- Jen Penzenstadler
Gifted and Talented Committee- Sarah Aadland
Community Education Advisory-Brenda Carlson
SCRED- Sarah Aadland, Jen Penzenstadler or Josh Soderlund
MSHSL-Brenda Carlson


Personnel/Negotiations:
Certified: Lori Berg, Brenda Carlson, Jen Penzenstadler
Non-certified: Josh Soderlund, Jeff Lindeman, Sarah Aadland
Brenda Carlson (Lakeside): Certified Negotiations, MSHSL, Community Ed., Transportation, Finance
Jeff Lindeman (M.S.):Non-certified Negotiations, SEE/Legislative Advocacy, Health & Safety, Insurance, Finance, Local 284 Liaison
Lori Berg (CLEC): Certified Negotiations, Superintendent’s Council, Staff Development, SEE/Legislative Advocacy, Finance, CLEM Liaison
Jen Penzenstadler (Primary/Early Childhood): Certified Negotiations, SCRED back-up, World’s Best Workforce, Facilities, Insurance
Sarah Aadland (T.F.): Non-certified Negotiations, Transportation, Gifted and Talented, Policy, SCRED
Josh Soderlund (H.S.): Non-certified Negotiations, Facilities, ECMECC/Cable, Policy


15. Motion by Carlson, seconded by Penzenstadler and unanimously carried to delegate authority to sign contracts to the Superintendent and/or the Director of Business Services up to the bid threshold of $25,000 or after board approval for quotations and sealed bids. This is the annual Resolution Authorizing the Use of Facsimile Signature for 2024-25.

16. Resolution Authorizing Admin to Develop Specifications to Solicit Bids for 2024:
Resolution was introduced by Berg and duly seconded by Aadland and upon roll call vote those in favor, Berg, Carlson, Lindeman, Aadland, Soderlund, Penzenstadler with none opposed to same, Whereupon said Resolution was declared duly passed as presented and adopted; MN§123B.52 states that prior to accepting bids on items in excess of statute limits the board shall advertise in designated newspaper.


“The Board of Education for Independent School District #2144 hereby authorizes the administration to develop specifications and solicit bids on items which need, by statue limit, to be bid. This authorization is limited to items having been approved in the budget process. The board retains authority to review all bids and accept or reject any or all bids based on that review.”

17. Member Berg introduced the flowing Resolution directing the Administration to make recommendations for reductions in programs and positions and reasons therefore:

WHEREAS, the financial condition of the school district dictates that the School Board must reduce expenditures immediately, and

WHEREAS, this reduction in expenditure must include discontinuance of positions and discontinuance or curtailment of programs, and

WHEREAS, a determination must be made as to which teacher’s contracts must be terminated and not renewed and which teachers may be placed on un-requested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

BE IT RESOLVED, by School Board of Independent School District No. 2144, as follows:
That the School Board hereby directs the Superintendent of Schools and the Administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures, make recommendations to the School Board for discontinuance of programs curtailment of programs, discontinuance of positions or curtailment of positions.

Resolution was duly seconded by Carlson to approve the foregoing resolution regarding reductions in programs and positions and upon a roll call vote being taken thereon, the following voted in favor thereof: Aadland, Berg, Carlson, Lindeman, Soderlund, Penzenstadler and the following voted against the same: none Whereupon said Resolution was declared duly passed and adopted.

18. Chairperson Berg reviewed the Code of Ethics, Policy #209.

19. Motion by Berg, second by Lindeman to approve the MOU for Speech Services provided at Lakeside and Taylors Falls for those students in need. Roll call vote with those in favor, Lindeman, Berg, Carlson, Soderlund, Penzenstadler and Aadland all voting aye with none opposed, MOU passed.

20. Motion to increase the activity fees at the HS to align with M8 by Carlson, second by Soderlund with all in favor and none opposed, motion carried.

21. Motion by Soderlund, second by Carlson to adjourn the meeting at 6:34PM, all in favor, none opposed, meeting adjourned.

Lori Berg, Chair
Jennifer Penzenstadler, Clerk



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